Step 3: Edit Informative Returns (480s) Before Printing

On the Edit data window you can see a list of the returns that will print, edit their control number, mark them as printed or not printed, and delete a return from the list.

1. From the Print/Preview section, select Informative (480's).
2. Select the company from the Companies list.
3. Click Edit. The Edit data window appears.

4. If the list is too long, you can search by entering the contractor's name in the Search by Name field or the social security or EIN number in the SS# field and click to the right of the field.
5. To change the Control Number for the selected contractor, enter the new number in the Control Number field and click Save.

If you find an error in the data of any of the returns, make sure that the return to be corrected is not marked as printed and correct the data on the Contractors area of the Data Entry section. Then, create the return again.

6. Select a contractor and click the Printed button to mark the contractor as printed (completed). The checkbox on the Printed column will be selected.  

PRPay does not allow you to print again contractors with the Printed checkbox selected. Therefore, do not select the checkbox if you want to print the Informative Return.

7. Select a contractor and click Not Printed to remove the Printed check mark.
8. To remove a return from the printing list, select it and click Delete.

If you delete a contractor on the Edit data window, the contractor data will not be deleted from PRPay. By deleting the contractor in this window you are indicating PRPay that you do not want to print the Informative Return for that contractor.

9. Click Preview to see on screen a report of the information entered.
10. Click Print Report to print it.
11. Click OK to exit the Edit data window.
12. On the Print 480s window, click Preview to continue the Informative Returns creation process.

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